Best practise models from WF-RepTool users

general best practise models on the use of WF-RepTool (requested by present 'not users')

Reports on treatment of WEEE, this can be data on/for:
* the whole input stream of one WEEE input category (e.g. plant for treatment of cooling & freezing appliances)
* input material of a specific WEEE system (WEEE kept separately)
* a batch of any WEEE input category or any other WEEE material (kept separately)

In general/most countries/most WEEE systems the first step treatment partner is responsible to provide data to the WEEE system/the client (he is the only entity who knows where material is forwarded to …).
Recommendation: the contracted treatment partners shall fill in reports (target: to keep responsibility for data); other options are:
- staff of the WEEE systems or charged experts (e.g. in combination with batches),
- it may be a combination: e.g. big treatment partners do fill in by themselves, at the beginning you may 'help' to fill in reports (e.g. based on batches) and treatment partners shall continue to fill in etc.
The main option is to require the use of the WF-RepTool by contract; additionally you may:
- ask the relevant authority to approve the WF-RepTool as appropriate way to report treatment results, the relevant authority may set detailed requirements on reporting
- provide good WF-RepTool training (see How to teach/train treatment partners to use the WF-RepTool?)

It's up to you! - some examples:
+) the WF-RepTool was planned to do annual reports per WEEE input category treated on behalf of any WEEE system
+) some WEEE systems do ask for half year or quarterly reports (target: also to keep the treatment partners used to use WF-RepTool)
+) reports for batches (e.g. of one/several days) or test periods
-) we recommend not to ask for short period reports on the 'whole chain' of treatment results (experiences showed copy/paste actions with low/no update of data)
+) if you want to control the de-pollution (e.g. monthly), use the option of de-pollution results

Options used are:
* agree with your treatment partner to process your material separately under separate documentation or
* agree a period to do so or
* agree a batch to do so
The person filling in WF-RepTool reports shall have some experience in WEEE treatment or has to be a good networker to collect relevant information from colleagues (e.g. to find appropriate names for fractions, to give information on the technology of the acceptors and to choose the correct 'use' of the final fraction in the final technology)

* have a look at the video tutorials under '... for administrators'
* read FAQ's from part 'How to start the administration of the WF-RepTool?'
* read the manuals 'user manual - system/administrator level' & user manual - reporter level' - don't be afraid of the volume, go chapter by chapter
* ask partner systems of the WEEE Forum to give you advise on their experiences
* ask for an individual training from an experienced WF-RepTool user (see also Information - WF-RepTool training)

You may teach/train your treatment partners (TP's) by:
* training course or workshop for all/several TP's - especially at the beginning of the use of WF-RepTool
* individual trainings for TP's - strategic, campaign
* individual training on request of TP
* give them the advice to have a look at the video tutorials '... for reporters'

You may assist/help treatment partners in daily practise by:
* information on request (e.g. e-mail questions)
* help desk for questions (e.g. answers questions by phone)
* help desk for reports (e.g. to enter/check/adapt WF-RepTool report at the same time as TP)
* check reports provided and give feedback (e.g. by controller remarks)
* give them the advice to have a look at the video tutorials '... for reporters'

Any person who has good knowledge on WEEE treatment and on the use of WF-RepTool e.g.:
* staff of the WEEE system / WF-RepTool access administrator
* charged expert on behalf of the WEEE system / WF-RepTool access administrator
* charged expert on behalf of the treatment partner
Yes, the WF-RepTool 'only' provides the structure to fill in treatment results and data will be aggregated for any control >>> the completeness, correctness and plausibility of data has to be checked.
Any person who has very good knowledge on WEEE treatment and on the use of WF-RepTool e.g.:
* staff of WEEE system / WF-RepTool access administrator
* charged expert / auditor
You should control:
* in principle each report you ask for
* if you ask for a report period lower than one year, you might distinguish routine checks and detail checks, you should at least do a detail check once a year (and give feedback)
* you may offer the option to check any new report (e.g. new structure) provided by the treatment partner when he has created a new one
It's up to you! (see Where can the WF-RepTool be installed?)
If you are working with 'real data' (e.g. of your treatment partners, your own treatment), you might want to have these data at your 'own server'.
Using a sector of the WF-RepTool server gives you the option for an 'easy start' not having the need of any dedicated server (see How can I get the WF-RepTool installed at a sector of the WF-RepTool server?)